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Five Ways Legal Tech is Changing the Future of Law

Matt Pollins

Matt Pollins

Lawyer using computer to complete legal project
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    Technology is redefining the legal field. It is the new normal in an industry that has long been viewed as traditional, conservative, and relatively slow-to-adapt. Technology brings disruption. You need to be prepared. At Lupl, we are proud to offer a next-generation matter management software. Our innovative legal tech offers a better way for law firms and lawyers to coordinate, share documents, use knowledge, and manage important matters in a single (secure) place. The reality is that legal tech is changing the future of law. You do not want your law firm or legal department to fall behind. In this article, we highlight five key ways that legal tech is changing the future of law.

    1. Streamlined Communication

    One of the main advantages of new technology is that it makes communication a lot easier. Indeed, improving communication has consistently been one of the ways that technology affects the legal industry. More than a century ago, the advent of the telephone made communication between clients and counterparties a lot easier for legal professionals. In more recent years, many lawyers, paralegals, and other professionals have spent a lot of time on Zoom and other teleconferencing apps. The American Bar Association (ABA) reports that the majority of U.S. law firms surveyed view at least part-time telework as an important part of their future.

    There is no question that technology makes communication easier. At the same time, it can also create challenges. A recent survey of American professionals found that many people are starting to become overwhelmed by the amount of communication options available in the workplace (phone calls, text messages, emails, Zoom, Slack, etc). Innovative legal tech can help solve that problem. As an example, Lupl’s open industry collaborative platform allows you to do all the communication for a specific project in one place—keeping things well-organized every step of the way.

    2. Automation of Certain Tasks

    Automation is another growing technology trend in the legal industry. Certain legal tasks are well-suited for automation. As a simple example, you may be in a position to automate certain administrative tasks. Do you have to send emails/messages regarding updates to some legal projects. That task could potentially be automated with the right technology. Other administrative work, including things like scheduling, may also be a good candidate for automation.

    Beyond the administrative work, automation-related technologies are also being used to complete some legal work. For example, new automated tools are being developed and rolled out for e-discovery. Electronic discovery (e-discovery) is the process of conducting a digital investigation/review to check for relevant evidence. With so much digital data being produced, automated e-discovery tools have the potential to save an enormous amount of time and resources.

    3. More Effective Case Management

    Also sometimes referred to by the acronym LCM, legal case management is a speciality area of project management that attorneys, law firms, and legal organizations use to get a matter from beginning to end. Some lawyers describe case management as the bane of their existence. It can be a time-consuming and monotonous process that takes away time and attention from the actual legal work at hand. At the same time, case management is incredibly important. When complex legal cases are not well managed, work can get skipped, duplicated, and key deadlines may be missed.

    The latest in legal tech is making case management easier for lawyers and law firms. At Lupl, our innovative open industry platform was designed, in part, to address the case management problem. Created by tech professionals with direct input from people with actual legal experience, we built a comprehensive system that makes it a lot easier to manage a case from start to finish. With Lupl, you get a real-time, 360-degree view of an entire legal case. It is easy to see what has been done and what still needs to be done to get the best outcome for your client.

    4. Advanced Data and Reliable Analytics

    Big data has brought big changes to the word. Oracle defines the term big data as large and diverse data sets that require computer analysis/sorting. Advances in data and analysts are impacting many industries, including the law. Data-related legal technology can help law firms and legal organizations in a number of different ways. Some of the new tools that are being developed offer great promise for the industry.

    As an example, improved data and more reliable analytics are already bringing major changes to legal research. National Language Processing (NLP) is expected to be one of the biggest developments in legal tech. In effect, NLP refers to a process whereby computer algorithms “learn” human language so that they can better predict what attorneys and paralegals are actually looking for when they run searches. These tools could make it easier for lawyers to find the case, statutes, and other information that they need to support their argument.

    5. Efficiency and Optimization

    Ultimately, all forms of legal technology are tools. Similar to any other tools, legal tech is a device used to carry out a specific function. The central goal of practicing law has not fundamentally changed that much over the last century. Legal tech simply changes the way that work gets done. When used the right way, legal tech can optimize workflore—making the entire process more efficient and more effective, thereby saving time and money for everyone involved in the project.

    Efficiency and optimization are undoubtedly a good thing. At the same time, legal tech bringing improved efficiency and increased optimization to the industry also presents some challenges to lawyers and law firms. If you and your organization are not properly utilizing the latest technology, you could quickly fall behind the competition. As things are changing at an ever-more rapid pace, it is crucial that attorneys, law firms, and legal organizations are ready to adapt.

    Lupl is the Game-Changer in Legal Matter Management

    Lupl is a true game-changer in legal technology. A first-of-its-kind open industry platform, Lupl offers a solution for collaborative work. Even better, the platform was designed specifically for law firms and lawyers. With our innovative software, it is easier to communicate and securely share documents, manage projects, and track progress—all in one place. Among other things, Lupl offers:

    • A open industry platform that is intuitive and easy for people to learn and use;
    • A single spot where you can have a bird’s eye view of an entire project;
    • The ability to view detailed dashboards and feeds to track progress;
    • Well-designed compatibility with legal tech tools and legal tech gadgets; and
    • The best cybersecurity practices to keep sensitive data safe.

    Keep things organized and moving forward with our state-of-the-art collaborative legal project software. It is easy to set up, add collaborators to your projects, manage ongoing matters, and get things done efficiently and effectively. Ready to see what Lupl can do for you and your organization? Get started today for free or request your free demonstration.

    The Future of Law: Contact Our Team to Learn More About Lupl

    At Lupl, our legal tech is changing the way that lawyers, law firms, and legal organizations get work done. With our open industry platform and collaborative legal technology, you can bring together everything that matters into one easy-to-access place. If you have any questions about our platform or our services more generally, we would be more than happy to help. To learn more about how Lupl works, please give us a call or connect with us directly online. It is free to get started.

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      # Lupl Workstream Design Principles: A Practical Guide to Legal Project Management for Lawyers Legal project management works when your setup is simple, ownership is clear, and statuses are unambiguous. This guide shows how to turn existing processes and checklists into a lean, reliable Workstream. Lupl is the legal project management platform for law firms, making it easy and intuitive to apply these principles. It also supports moving your work from Excel, Word tables, or if you are transitioning from Microsoft Planner, Smartsheet, or Monday. You will learn what belongs in a Workstream, a Task, or a Step, and which columns to use. If you want practical project management for lawyers, start here. **Excerpt:** Legal project management works when ownership, dates, and statuses are clear. This guide shows lawyers how to turn checklists into Lupl Workstreams with the right columns, Tasks, and Steps. Use it to standardize project management for lawyers, reduce follow ups, and move matters to done. --- ## How to organize your work with Workstreams, Tasks, and Steps Workstreams, Tasks, and Steps are three different types of objects in Lupl. They form a simple hierarchy. Workstreams contain Tasks. Tasks may contain optional Steps. This hierarchy aligns with standard project management. In project management, you break work into projects, deliverables, and subtasks. Lupl adapts this for lawyers by using Workstreams, Tasks, and Steps. This makes it easier to map legal processes to a structure that teams can track and manage. * **Workstream.** Use when you have many similar or related items to track over time. Think of the Workstream as the table. * Examples: closing checklist, court deadlines, pretrial preparation, regulatory obligations, due diligence, local counsel management. * **Task.** A high level unit of legal work. A key deliverable with an owner and a due date. Tasks are the rows. * Examples: File motion. Prepare Shareholder Agreement. Submit Q3 report. * **Step.** An optional short checklist inside a single Task. Steps roll up to the parent Task. * Examples: Draft. QC. Partner review. E file. Serve. ### Quick test * If it can be overdue by itself, make it a Task. * If it only helps complete a Task, make it a Step. * If you need different columns or owners, create a separate Workstream. --- ## Do you need to track everything in Lupl Not every detail needs to be tracked in a project management system. The principle is to capture what drives accountability and progress. In Lupl, that means focusing on deliverables, not every micro action. * Use the level of detail you would bring to a weekly team meeting agenda. * Position Tasks as key deliverables. Treat Steps as optional micro tasks to show progress. * Example: You need client instructions. Do not add a Task for "Email client to request a call." Just make the call. If the client approves a key deliverable on the call, mark that item Approved in Lupl so the team has visibility. --- ## Start with the Core 5 columns Columns are the backbone of a Workstream. They define what information is tracked for each Task. In project management terms, these are your core metadata fields. They keep everyone aligned without overcomplicating the table. Keep the table narrow. You can add later. These five work across most legal project management use cases. 1. **Title.** Start with a verb. Example: File answer to complaint. 2. **Status.** Five to seven clear choices. Example: Not started, In progress, For review, For approval, Done. 3. **Assignee.** One named owner per row. If you add multiple assignees for collaboration, still name a primary owner. 4. **Due date.** One date per row. 5. **Type or Category.** Show different kinds of work in one table. Example: Filing, Discovery, Signature, Approval. **Priority.** Add only if you actively triage by priority each week. If added, keep it simple: High, Medium, Low. --- ## Add up to three Helper columns Lupl includes a set of pre made columns you can use out of the box. These allow you to customize Workstreams around different phases or stages of a matter. They also let you map how you already track transactional work, litigation, or other processes. Helper columns are optional fields that add context. In task management, these are similar to tags or attributes you use to sort and filter work. The key is to only add what you will update and use. Pick only what you will use. Stop when you reach three. * Party or Counterparty * Jurisdiction or Court * Phase * Approver * Approval, status or yes or no * Signature status * Risk, RAG * Amount or Number * External ID or Client ID * Document or Link * Docket number * Client entity **Guidance** * For Task Workstreams, prefer Approver, Approval, Risk. The rest are more common in Custom Workstreams. * Aim for eight columns or fewer in your main table. Put detail in the Task description, attachments, or Steps. --- ## Simple rules that keep your table clean Consistency is critical in project management. A cluttered or inconsistent table slows teams down. These rules ensure your Workstream remains usable and clear. * Only add a column people will update during the matter. If it never changes, set a default at the Workstream level or set a default value in the column. * Only add a column you will sort or filter on. If you will not use it to find or group work, leave it out. * If a value changes inside one Task, use Steps. Steps show progress without widening the table. * Keep columns short and structured. Use Description for brief context or instructions. Use Task comments for discussion and decisions. Link to work product in your DMS as the source of truth. * One accountable owner per Task and one due date. You can add collaborators, but always name a primary owner who moves the Task. If different people or dates apply to different parts, split into separate Tasks or capture the handoff as Steps. * Add automations after you lock the design. Finalize columns and status definitions first. Then add simple reminders and escalations that read those fields. --- ## Status hygiene that everyone understands Status is the single most important column in project management. It tells the team where the work stands. Too many options cause confusion. Too few cause misalignment. In Lupl, keep it simple and consistent. * Five to seven statuses are enough. * Use one review gate, For review or For approval. Use both only if your process needs two gates. * One terminal status, Done. This is the end state of the Task. Use Archived only if you report on it or need it for retention workflows. --- ## When to split into multiple Workstreams In project management, it is best practice to separate workstreams when workflows, owners, or audiences diverge. Lupl makes this easy by letting you create multiple Workstreams for one matter. Create a new Workstream if any of the following are true. * You need a different set of columns for a chunk of work. * Ownership or cadence is different, for example daily docketing vs monthly reporting. * The audience or confidentiality needs are different. **Signal** * If half your rows leave several columns blank, you are mixing processes. Split the table. --- ## Decision tree, three quick questions Use this quick framework to decide where an item belongs. This is the same principle used in task management software, adapted for legal workflows. 1. Is this a list of similar items over time, or a discrete phase of the matter * Yes. Create a Workstream. 2. Can it be overdue by itself, and does it need an owner * Yes. Create a Task. 3. Is it a step to finish a Task and not tracked on its own * Yes. Create a Step. --- ## Common mistakes to avoid Many project management failures come from overdesigning or misusing the structure. Avoid these mistakes to keep your Workstreams lean and effective. * Wide tables with many optional columns. Keep it to eight or fewer. * Two columns for the same idea, for example Status and Phase that overlap. Merge or define clearly. * More than one approval gate when one would do. It slows work and confuses owners. * Mixing unrelated processes in one table, for example signatures and invoice approvals. --- ## Build your first Workstream Building a Workstream is like setting up a project board. Keep it light, pilot it, then refine. Lupl is designed to let you do this quickly without heavy admin work. 1. Write the Workstream purpose in one sentence. 2. Add the Core 5 columns. 3. Add at most three Helpers you will use. 4. Define clear Status meanings in plain words. 5. Set defaults for any value that repeats on most rows, for example Jurisdiction. 6. Add two light automations, a due soon reminder and an overdue nudge. 7. Pilot for one week and adjust. --- ## Where this fits in legal project management Use these principles to standardize project management for lawyers across matters. Keep structures consistent. Reuse column sets and status definitions. Your team will find work faster, reduce follow ups, and close loops on time. --- ### On page SEO helpers * Suggested title tag. Lupl Workstream Design Principles, Practical Legal Project Management for Lawyers * Suggested meta description. Learn how to design lean Lupl Workstreams for legal project management. Get clear rules for Tasks, Steps, statuses, and columns to run matters with confidence. * Suggested URL slug. legal-project-management-for-lawyers-workstream-design

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